Council

Minutes will be posted on the site when they become available.

For minutes and agendas of council meetings before June 2006, please contact us. 

Council Minutes

• Council Meeting - 9 April 2008 (26KB, pdf)
• Council Meeting - 13 March 2008 (29KB, pdf)
• Council Meeting - 14 February 2008 (26KB, pdf)
• Council Meeting – 15 November 2007 (49KB, pdf)

Committee Minutes

• Regulation Monitoring & Investigation Committee Meeting – 9 April 2008 (11KB, pdf)
• Strategic Policy Committee Meeting – 9 April 2008 (20KB, pdf)
• Finance and Governance Committee Meeting – 9 April 2008 (11KB, pdf)
• Operations Committee Meeting – 9 April 2008 (9KB, pdf)
• Maori Committee Meeting – 17 April 2008 (23KB, pdf)

Council Meeting, Thursday 15 May 2008
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (16KB, pdf)
• Agenda (17KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Council meeting minutes and Council workshop reports
  • Council Meeting – 9 April 2008 (25KB, pdf)
  • Council Workshop – 10 April 2008
• Committee Minutes
  • Regulation Monitoring & Investigation Committee Meeting – 9 April 2008 (11KB, pdf)
  • Strategic Policy Committee Meeting – 9 April 2008 (20KB, pdf)
  • Finance and Governance Committee Meeting – 9 April 2008 (11KB, pdf)
  • Operations Committee Meeting – 9 April 2008 (9KB, pdf)
  • Maori Committee Meeting – 17 April 2008 (23KB, pdf)
• Joint Committee Minutes
  • SmartGrowth Implementation Committee Meeting – 16 April 2008
  • Civil Defence Emergency Management Group Joint Committee Meeting – 18 April 2008
• Chairman's Reports
  • 2008 LGNZ Conference Attendance
  • Council Calendar July 2008 – April 2009
  • Chairman’s Report
• Chief Executive’s Reports
  • Council Hearing Processes (18KB, pdf)
  • Broadband BoP LASS (18KB, pdf)
    David Skinner (GDI Consultant) will be in attendance to make a
    presentation to Council.
• Public Excluded Section

Council Meeting, Wednesday 9 April 2008
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (19KB, pdf)
• Agenda (18KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Minutes (29KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigation Committee Meeting – 13 March 2008 (15KB, pdf)
  • Strategic Policy Committee Meeting – 13 March 2008 (20KB, pdf)
  • Operations Committee Meeting – 13 March 2008 (12KB, pdf)
  • Regional Land Transport Committee Meeting –  7 March 2008 (21KB, pdf)
• Joint Committee Reports
  • Rotorua Lakes Strategy Group Meeting – 19 March 2008 (16KB, pdf)
• Chairman’s Report
• Chief Executive’s Reports
  • Final Approval of Proposed Change No. 1 to the Bay of Plenty Regional Policy Statement (Criteria)
  • Maori Committee Engagement (92KB, pdf)
• Public Excluded Section

Council Meeting, Thursday 13 March 2008, 9:30am, The Delta Room, Sudima Hotel (ex Lake Plaza Hotel), 1000 Eruera Street, Rotorua

• Cover (19KB, pdf)
• Agenda (18KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Minutes (26KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigation Committee Meeting – 14 February 2008 (15KB, pdf)
  • Strategic Policy Committee Meeting – 14 February 2008 (20KB, pdf)
  • Finance & Governance Committee Meeting – 14 February 2008 (12KB, pdf)
  • Regional Land Transport Committee Meeting – 7 March 2008
  • Transport Committee Meeting – 7 March 2008 (9KB, pdf)
• Joint Committee Reports
  • Kaituna Maketu Joint Council Committee Meeting (18KB, pdf)
• Chairman’s Report
• Chief Executive’s Reports
• Environment Bay of Plenty’s Draft 2008/2009 Annual Plan and Statements of Proposal (18KB, pdf)
• Conclusion of Perpetual Preference Share Issue and Arrangements for Investment of Proceeds (22KB, pdf)
• Funding Approval:Clean Heat Project Presentation to Council (19KB, pdf)
• Public Excluded Section

Council Meeting, Thursday 13 December 2007
12:30pm, Sebel Trinity Wharf, 51 Dive Crescent, Tauranga

• Cover (20KB, pdf)
• Agenda (17KB. pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Minutes
  • Council Meeting – 15 November 2007 (49KB, pdf)
• Committee Minutes
  • Regulation Monitoring & Investigation Committee Meeting – 4 December 2007 (26KB, pdf)
  • Strategic Policy Committee Meeting – 27 November 2007 (26KB, pdf)
  • Operations Committee Meeting – 2 August 2007 (18KB, pdf)
  • Maori Committee Meeting – 6 December 2007 (49KB, pdf)
• Joint Committee Reports
  • Rotorua Lakes Strategy Group Meeting – 21 November 2007 (18KB, pdf)
  • Civil Defence Emergency Management Group Joint Committee Meeting – 7 December 2007
• Chairman's Report
• Chief Executive’s Reports
• Triennial Agreement (10KB, pdf)
• Quarterly Performance Reporting (18KB, pdf)
• Draft Meeting Schedule for January – June 2008 (18KB, pdf)
• Public Excluded Section

Council Meeting, Thursday 15 November 2007
9:30am, CMR1, Environment Bay of Plenty, Whakatane 

• Cover (21KB, pdf)
• Agenda (16KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Minutes
  • Council Meeting – 27 September 2007 (21KB, pdf)
  • Inaugural Council Meeting – 31 October 2007 (19KB, pdf)
  • Extraordinary Council Meeting – 31 October 2007 (11KB, pdf)
• Chairman's Reports
  • Council’s committee structure for the new triennium
• Chief Executive’s Reports
  • Audited Annual Report and Consolidated Financial Statements for the Year Ended 30 June 2007
  • Audited Summary Annual Report
  • Establishment of Shared Services Entity and Delegations to Staff Committee Appointments  (22KB, pdf)
  • Environmental Awards 2007 (14KB, pdf)
  • Draft Meeting Schedule for November and December 2007 (8KB, pdf)
• Public excluded section

Council Meeting, Wednesday 31 October 2007
9:30am, CMR1, Environment Bay of Plenty, Whakatane 

• Cover (20KB, pdf)
• Agenda (10KB, pdf)
• Electoral Officer’s Declaration (22KB, pdf)
• Making and attesting of declarations by elected members pursuant to clause 14(3) of schedule 7, of the Local Government Act 2002 (22KB, pdf)
• Election of Chairperson (16KB, pdf)
  • The Chief Executive to call for nominations for the position of Chairperson.
• The making and attesting of the declaration by the Chairperson
  • The Chairperson will assume the chair.
• Election of Deputy Chairperson (15KB, pdf)
  • The Chairperson to call for nominations for the position of Deputy Chairperson.
• Legislation affecting members (23KB, pdf)
• The fixing of the date and time of the first meeting of the Council (10KB, pdf)
• General Business
• Standing Orders (10KB, pdf)

Council Meeting, Thursday 27 September 2007
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (20KB, pdf)
• Agenda (17KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of Minutes (KB, pdf)
  • Council Meeting – 23 August 2007 (35KB, pdf)
• Committee Reports
  • Regional Land Transport Committee Meeting – 24 August 2007 (30KB, pdf)
  • Total Mobility Management Committee Meeting – 4 September 2007 (20KB, pdf)
• Joint Committee Reports
  • SmartGrowth Implementation Committee Meeting – 15 August 2007 (KB, pdf)
  • Civil Defence Emergency Management Group Joint Committee Meeting – 17 August 2007 (24KB, pdf)
  • Kaituna Maketu Joint Council Committee Meeting – 10 September 2007 (15KB, pdf)
  • Rotorua Lakes Strategy Group Meeting – 21 September 2007
• Chairman’s Report
• Chief Executive’s Reports
  • Rescinding Resolution in Regards to Rules in the Regional Water and Land Plan (14KB, pdf)
  • Port Company Special Dividend – Council Dividend Requirements (15KB, pdf)
• Public Excluded Section
  

Council Meeting, Thursday 23 August 2007
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover 
• Agenda
• Karakia/Prayer
• Apologies
• Confirmation of minutes
  • Council Meeting –  (77KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigation Committee Meeting - 7 August 2007
  • Strategic Policy Committee Meeting - 31 July 2007 (35KB, pdf)
  • Operations Committee Meeting - 2 August 2007 (41KB, pdf) 
  • Transport Committee Meeting – 3 August 2007 (30KB, pdf)
  • Maori Committee Meeting - 9 August 2007
• Joint Committee Reports
  • SmartGrowth Implementation Committee Meeting – 20 June 2007 (30KB, pdf)
  • Rotorua Lakes Strategy Group Meeting – 22 June 2007 (31KB, pdf)
• Chairman's Report
• Chief Executive's Reports
  • Project HQ Implementation (44KB, pdf)
  • Art Purchases (159KB, pdf)
  • Quarterly Financial Report for the twelve month period ended 30 June 2007 (14KB, pdf)
  • 2006/2007 Interim Final Management Accounts (14KB, pdf)
  • Transfer Agreement between Rotorua District Council and Environment Bay of Plenty for Lakes Structures and some Lakes Functions (30KB, pdf)
• Public Excluded Section

• Cover (20KB, pdf)
• Agenda (16KB, pdf)
• Karakia/Prayer
• Apologies
  Confirmation of minutes
  • Council Meeting – 15 March 2007 (62KB, pdf)
• Committee Reports
  • Transport Committee Meeting – 19 March 2007 (30KB, pdf)
  • Total Mobility Management Committee Meeting – 13 March 2007 (11KB, pdf)
  • Regional Land Transport Committee Meeting – 19 March 2007 (39KB, pdf)
• Joint Committee Reports
  • Kaituna Maketu Joint Council Committee Meeting – 16 March 2007 (15KB, pdf)
  • Rotorua Lakes Strategy Group Meeting – 21 March 2007 (22KB, pdf)
• Chairman's Report
• Chief Executive's Reports
  • Establishing a Financial Review Committee (28KB, pdf)
  • Regional Development – Changes to the Regional Partnerships Programme
• Public Excluded Section
  

Council Meeting, Thursday 15 March 2007
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (17KB, pdf)
• Agenda (20KB, pdf)
• Karakia/Prayer
• Apologies
  Confirmation of minutes
  • Council meeting - 7 December (42KB, pdf)
  • Extraordinary Council Meeting - 31 January (7KB, pdf)
  • Council Workshop - 31 January (10KB, pdf)
  • Council Workshop - 12 February (8KB, pdf)
  • Council Workshop - 26 February (8KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigations Committee Meeting - 8 February ( 33KB, pdf)
  • Strategic Policy Committee Meeting - 13 February ( 30KB, pdf)
  • Operations Committee Meeting - 15 February ( 32KB, pdf)
  • Regional Land Transport Committee Meeting - 9 February (25KB, pdf)
  • Transport Committee Meeting - 9 February ( 18KB, pdf)
  • Maori Committee Meeting - 16 February ( 24KB, pdf)
• Joint Committee Reports
  • SmartGrowth Implementation Committee - 28 February (41KB, pdf)
• Chairman's Report 
• Chief Executive's Reports
  • Project HQ - Adopting Proposed Amendments to the Ten Year Plan 2006-2016 ( 49KB, pdf)
  • Environment Bay of Plenty's Draft 2007/2008 Annual Plan and Statements of Proposal (22KB, pdf)
  • Adoption of the Section 36 RMA Charges Policy (22KB, pdf)
  • Local Government 2007 Triennial Election Matters (15KB, pdf)
  • Summary Financial Report for the six month period ended 31 December ( 18KB, pdf)
  • Draft Statement of Intent of the Quayside Group for the Year Commencing 1 July 2007 (24KB, pdf)
• Public Excluded Section

• Cover (30 KB, pdf)
• Agenda (19 KB, pdf)
• Karakia/Prayer
• Apologies
  Confirmation of minutes
  • Council meeting - 26 October (32 KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigations Committee Meeting - 7 November (25 KB, pdf)
  • Strategic Policy Committee Meeting - 31 October (18 KB, pdf)
  • Operations Committee Meeting - 2 November (21 KB, pdf)
  • Transport Committee Meeting - 3 November (36 KB, pdf)
  • Inaugural Maori Committee Meeting - 9 November 2006 (33 KB, pdf)
• Joint Committee Reports
  • SmartGrowth Implementation Committee - 18 October 2006
  • Civil Defence Emergency Management Group - 17 November 2006 (27KB, pdf)
  • Rotorua Lakes Strategy Group - 21 November 2006 (40 KB, pdf)
• Chairman's Report 
• Chief Executive's Reports
  • Feedback on Quarterly Performance Management Reports (21 KB, pdf)
  • Summary Financial Report for the three months (first quarter) ended 30 September 2006 (18 KB, pdf)
  • Draft Council Calendar 2007 (21 KB, pdf)
  • Significant Projects Update (12 KB, pdf)  
  • Environmental Awards 2006 Ceremony (18 KB, pdf)
  • Community Relations Plans (30 KB, pdf)
• Public Excluded Section
  • Public Excluded Report of the Council Meeting - 26 October 2006
  • Public Excluded Report of the Regulation Monitoring & Investigation Committee - 7 November 2006 
  • Public Excluded Report of the Transport Committee Meeting - 3 November 2006
  • Public Excluded Report of the SmartGrowth Implementation Committee Meeting - 18 October 2006
  • Accommodation Review
  • Environmental Awards Presentation
  • Environmental Enhancement Fund

Council Meeting, Thursday 26 October 2006
9:30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (17 KB, pdf)
• Agenda (17 KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of minutes
  • Extraordinary Council Meeting - 12 October 2006 (24 KB, pdf)
  • Council Meeting - 12 October 2006 (44 KB, pdf)
• Chief Executive's Reports
  • Audited Annual Report and Consolidated Financial Statements for the Year Ended 30 June 2006 (14 KB, pdf)
  • Ten Year Plan Activity Quarterly Performance Management Reports (21 KB, pdf)
  • Proposed Change No. 2 to the Bay of Plenty Regional Policy Statement (Growth Management) Hearing and Deliberations Report (78 KB, pdf)
  • Formation of the Kaituna Maketu Joint Council Committee (33 KB, pdf)
  • Maori Regional Representation Committee (MRRC) Review (173 KB, pdf)
  • Enhancing the Effectiveness of Relationships Between Local Governments in the Bay of Plenty (21 KB, pdf)
  • Submission on MAF Document: Building Resilience On-Farm Assistance (82 KB, pdf)
  • A Business Case Study for Local Government Involvement in Broadband Developments in the Bay of Plenty (18 KB, pdf)
• Public Excluded Section
  • Resolution to Exclude the Public
  • Public Excluded Report of the Council Meeting - 12 October 2006 
  • Resolution to Readmit the Public

Extraordinary Council Meeting to adopt Representation Review Proposal for 2007 Elections, Thursday 12 October 2006, 9:30am CMR1, Environment Bay of Plenty, Whakatane

• Cover (16.2KB, pdf)
• Index (11.7KB, pdf)
• Confirmation of Minutes Council Meeting - 2 October 2006 (33.4KB, pdf)
• Report and Recommendation on Representation Review Proposal (17.8KB, pdf)
• Submissions to the representation review for the 2007 elections (14.2KB, pdf)

Council Meeting, Thursday 12 October 2006
10am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (17 KB, pdf)
• Agenda (19 KB, pdf)
• Karakia/Prayer
• Apologies
  Confirmation of minutes
• Council meeting - 31 August (44 KB, pdf)
• Workshop meeting - 21 September (9 KB, pdf)
• Workshop meeting - 28 September (9 KB, pdf)
  Committee Reports
• Regulation Monitoring & Investigations Committee Meeting - 26 September (25 KB, pdf)
• Strategic Policy Committee Meeting - 26 September (38 KB, pdf)
• Operations Committee Meeting - 21 September (27 KB, pdf)
• Transport Committee Meeting - 4 October (23 KB, pdf)
• Joint Committee Reports
• Rotorua Lakes Strategy Joint Committee Meeting - 22 September 2006 (40 KB, pdf)
• Chairman's Report 
• Chief Executive's Reports
• Implementing a Sustainable Development Approach at Environment Bay of Plenty (125 KB, pdf)
• Electronic Document Records Management System (56 KB, pdf)
• Refinement of Committee Delegations and Processes (78 KB, pdf)
• Proposed Changes to Chief Executive Financial Delegations (33 KB, pdf)
• Council's $53.48 million Investment Fund (15 KB, pdf)
• Environmental Awards 2006 (18 KB, pdf)
• Adoption of Aquaculture Management Area Science and Maps (30 KB, pdf)
• Formation of the Rotorua Lakes Strategy Group (166 KB, pdf)
• Presentation on the Social Report 2006 (12 KB, pdf)

Public Excluded Section

• Public Excluded Section of the Council Meeting 31 August 2006
• Delegation to Chief Executive - Bay of Plenty Aerial Photography Programme (BAP 2007)
• Appointment/Reappointment of Independent Directors

Council Meeting to deliberate on the submissions made on Council's Representation Review Proposal for the 2007 Elections, Monday, 2 October 2006, 9.30 am at CMR1, Environment Bay of Plenty, Whakatane

• Cover (16 KB, pdf)
• Index (7KB, pdf)
• Deliberation - Representation Review Proposal for the 2007 Elections
  • Supporting documents for representation review deliberations (21 KB, pdf)
  • Submissions to the representation review for the 2007 elections (23 KB, pdf)

 Council Hearings, Thursday 31 August 2006, 1.00 pm at Environment Bay of Plenty, Whakatane and Friday 1 September, 9.30 am at Kiwi 360, State Highway 2, Te Puke

• Cover and index (39 KB, pdf)
• Hearing of submission to the Representation Review Proposal for the 2007 elections (18 KB, pdf)
• Submitters wanting to be heard (11 KB, pdf)
• Full list of submitters (24 KB, pdf)

Council Meeting, Thursday 31 August 2006
9.30am, CMR1, Environment Bay of Plenty, Whakatane

• Cover (27 KB, pdf)
• Agenda (14 KB, pdf)
• Karakia/Prayer
• Apologies
• Confirmation of minutes
  • Council meeting 6 July (34 KB, pdf)
• Committee Reports
  • Regulation Monitoring & Investigations Committee Meeting - 15 August (29 KB, pdf)
  • Strategic Policy Committee Meeting - 8 August (31 KB, pdf)
  • Operations Committee Meeting - 9 August (34 KB, pdf)
  • Regional Land Transport Committee Meeting - 11 August (29 KB, pdf)
  • Transport Committee Meeting - 11 August (15 KB, pdf)
  • Maori Regional Representation Committee Meeting - 23 August
• Joint Committee Reports
  • SmartGrowth Implementation Committee Meeting - 16 August
  • Civil Defence Emergency Management (CDEM) Group Joint Committee Meeting - 18 August
• Chairman's Report
• Chief Executive's Reports
  • Refurbishments of Council Chambers (22 KB, pdf)
  • Intellectual Property Review (33 KB, pdf)
  • Updated Policy and Checklist for Decision Making under the Local Government Act 2002 (24 KB, pdf)
  • 2005/2006 Final Management Accounts (29 KB, pdf)